Administration

Porter Wright has an opportunity for a Legal Administrative Assistant/Receptionist in the Pittsburgh, PA office. This position will be responsible for providing clerical and administrative support to the office in addition to being the first point of contact for the office. The ideal candidate will possess excellent people and organizational skills, and be a consummate team player with a positive attitude. Experience with Litigation and Corporate preferred.

Responsibilities include but are not limited to:

• Answers incoming telephone calls and routes to appropriate party.
• Maintains calendars, schedules meetings and appointments; arranges for conference rooms; escorts clients and visitors from reception area to appropriate conference room; makes travel arrangements as needed.
• Opens and distributes mail.
• Creates and edits correspondence, memoranda, pleadings, etc. Transcribes dictation.
• Responsible for copying, faxing and scanning documents in appropriate format.
• Prepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).
• Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings.
• Familiar with filing procedures (i.e., electronic filing) and appropriate documentation needed for various courts and entities.
• Enters time into Aderant for timekeepers.
• Processes paperwork to open new client files; creates files in firm’s record management system; maintains current files and organizes files before processing for off-site storage.
• Creates transmittal letters for monthly billing.
• Prepares expense reports.
• Maintains current address/telephone listing of clients for each assignment, ensuring they are properly entered into the firm’s client relationship management system. May be responsible for preparing mailing lists/labels for firm-sponsored seminars/events.

Requirements and Qualifications:

• High school level education or equivalent office work experience.
• Minimum of three years prior legal secretarial experience.
• Proficient with Microsoft Office suite.
• Experience in litigation, corporate, and trust & estates preferred.
• Excellent organizational skills and attention to detail.
• Demonstrated interpersonal skills; ability to communicate clearly and accurately; professional appearance and demeanor.

Interested candidates can send resume to Whitney O’Malley, Human Resources Director, at [email protected]

Porter Wright has an opportunity for a Business Development Manager in the Columbus, Ohio office.  This position will be responsible for providing strategic practice group and individual attorney guidance and support surrounding marketing and business development planning, visibility, research and client development opportunities in Porter Wright’s nine markets. 

Responsibilities include but are not limited to:

• Assist in the development, implementation and follow-up of market, industry group, department, practice group and attorney business and visibility plans.
• Consider, assess and oversee responses to requests for proposal/qualifications, including customization of proposal content, practice descriptions, attorney bios and other related content.
• Review client feedback from interviews, analyze potential opportunities and assess next steps in building client relationships and driving value.
• Develop tailored biographies for attorneys prior to their start date and as needed.
• Assist in the development, execution and follow-up of attorney business plans. Work with BD team to help manage business plan meeting schedules and processes for review.
• Recommend, oversee and assist in the facilitation of practice group and attorney visibility campaigns, including: trade group activities, sponsorships, speaking engagements, thought leadership/authorship, client alerts, blogs, surveys, rankings, honors and awards.
• Develop strong working relationships with key partners in all practice areas, in all offices and with other members of the MBD team and across departments.
• Prepare and present updates as needed within the firm on MBD’s contributions to cross-departmental projects.
• Work with the Marketing and BD Coordinator to oversee the development and editing of content, including practice group descriptions, proposal content and attorney biographies.
• Supports in the maintenance and coordination of annual Chambers submission process.
• Provides input in the firm’s annual coordination of legal-specific honors such as Best Lawyers and Super Lawyers, and in the evaluation and development of custom honors submissions for practice groups and individual attorneys.

Requirements and Qualifications:

• 12+ years marketing and business development experience, preferably within professional services.
• Undergraduate degree in marketing, journalism, communications or related business experience.
• Must be proficient in document management, including Word, Excel, PowerPoint and email (Outlook).
• Capability in InDesign and Photoshop is a plus.
• Periodic travel to the firm’s markets required.

Interested candidates can send resume to Whitney O’Malley, HR Director, [email protected].

Porter Wright has an exciting opportunity for a full-time Research Analyst. This hybrid position reports to the Knowledge and Innovation Director and can be located in any of the firm’s offices. Primary responsibilities include providing reference and research services to attorneys and staff, assisting with training initiatives, and working on technology related projects.

Essential Duties:

• Provide quick reference and in-depth research services using a variety of legal and non-legal resources.
• Conduct background research on potential clients, industry trends, and subject-specific topics for attorneys and staff.
• Create and monitor news alerts and newsletters for cases, companies, and various legal topics for attorneys and staff.
• Assist with preparing and scheduling training classes for groups and individuals with differing needs and technology skill levels.
• Assist with providing instruction on research techniques and tools for attorneys and staff in live and virtual sessions.
• Assist with the maintenance and dissemination of resources through the firm’s Intranet and Learning Management System.
• Prepare and maintain instructional guides, pathfinders, and other documentation to promote Information Resource Center resources.
• Support knowledge management initiatives and assist with special projects as required.
• Assist with organizing and maintaining legal knowledge resources.

Competencies:

• Excellent oral and written communication skills; must be able to communicate effectively with a diverse group of attorneys and staff.
• Ability to analyze and synthesize information to produce actionable intelligence for attorneys and staff.
• Strong customer service attitude, excellent interpersonal skills, and the ability to work independently or collaboratively as part of a team.
• Willingness to learn and stay current with the most effective legal research methods and various types of technologies.
• Highly dependable and able to provide high-quality service in a fast-paced environment.
• Ability to manage multiple projects and deadlines.
• Initiative and creativity strongly desired.

Qualifications:

• ALA accredited degree in Library and Information Science and/or a JD from an ABA accredited institution. Individuals with equivalent experience will also be considered.
• Law firm experience is highly desirable but not required.
• Knowledge of legal and non-legal research sources such as Lexis, Westlaw, Bloomberg Law, CapIQ, HighQ, Intelligize, etc.
• Knowledge of a wide variety of free and fee-based business resources, subject specific databases, and legal analytics tools.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, Teams, and PowerPoint. Ability to learn new technologies. Web design experience desirable but not required.
• Ability to communicate with a diverse group of attorneys and staff.
• Exceptional attention to detail, strong analytical and problem solving skills.

Interested candidates can send resume to Mary Lynn Creighton, Knowledge and Innovation Director, [email protected].